Sprouts Elections 2016 - Position Descriptions

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Vice-President (1)

Approximate time commitment: 10-15 hours per week

Qualities of the applicant: Well-versed in Sprouts' vision, history, values, and overall operations; conversant in concepts related to food security; highly committed, reliable, and organized.

Position description: The Vice Presidents support the President in long-term visioning as well as guiding the board in day-to-day operation. Other duties include acting as primary media spokesperson for Sprouts, liaising with external parties, attending weekly or bi-weekly board meetings, and chairing board meetings in the President's absence.

 

Store Coordinator (1)

Approximate time commitment: 5-10 hours per week

Qualities of the applicant: organized, crafty, interest or affinity for (very simple) design, familiar with use of cash register, “handy-man/woman” skills a bonus

Position description: Two store coordinators work together to ensuring the cleanliness and aesthetic of Sprouts storefront/cafe space, as well as the grocery item selection in accordance with our purchasing policy. The store coordinators set prices and keep store labels updated, maintain and upgrade store/cafe appliances and equipment, maintain active store inventory, work with Volunteer Coordinator to train volunteers in store procedure, communicate with Distributor’s Coordinator to maintain stock of produce, groceries, snacks, and bulk foods in store, communicate with Kitchen Manager to make labels and menus for cafe items, and attend all meetings of the board.

 

Distributors/Bulk Buying Coordinator (1)

Approximate time commitment: 5-10 hours per week

Qualities of the applicant: Organized, good communication skills and knowledge of Sprouts vision and purchasing policy.

Position description:  The distributors/bulk buying coordinator organizes the bulk buying club and places the appropriate orders from our three main distributors: Discovery Organics, Horizon Organics, and Pro-Organics.  The distributors coordinator also places orders for the kitchen and workshops, and must ensure effective communication with the appropriate board members at all times.  All purchasing decisions must be made in accordance with Sprouts’ Purchasing Policy.  Responsibilities include ensuring that ordering and payment systems for bulk buying are user-friendly, compiling weekly orders, maintaining contact with Bulk Buyers' Club members for order arrivals and payment. Finally, the distributors coordinator receives orders and ensures that they are accurate upon delivery.

 

Kitchen Manager (1)

Approximate time commitment: 10 hours per week, Sunday 3-4 hour time commitment

Qualities of the applicant: passionate and creative about cooking with local organic ingredients; familiar with vegan and vegetarian cooking/baking, gluten/wheat free baking; engaging volunteer manager; experience cooking in quantity an asset but not necessary; food safe certified an asset but not necessary upon entry into the position.

Position description: The kitchen managers work closely with the other kitchen managers and kitchen assistants to ensure that all kitchen duties are fulfilled.  How administrative duties (such as ordering food and scheduling volunteers) are divided is up to the discretion of each team of kitchen managers.  Each kitchen manager is in charge of one weekly cooking and baking shift.  For each cooking shift, the kitchen manager plans the menu, orders the food, oversees kitchen volunteers, and ensures that the cleanliness of the kitchen.

 

Workshop Coordinator (2)

Approximate time commitment: 10-15 hours per month  

Qualities of the applicant: responsible, creative; experience as an educator or workshop facilitator an asset but not necessary; passionate about environmental and food security education; 

Position description: The two workshops coordinators are the principal organizer of Sprouts free monthly (or more) workshop series.. Responsibilities of both positions include managing the workshops email account, scheduling workshop speakers, supervising workshops and brainstorming ideas as a team. Workshop coordinators are also responsible for promoting their events and reaching as many people in the UBC community. Past workshops have included: Bug eating, herb gardens, gluten free baking, kombucha. 

Treasurer (1)

Approximate time commitment: 10-15 hours per week

Qualities of the applicant: responsible, has knowledge in financial and managerial accounting, experience is an asset,

Position description: Prepare and enforce the yearly budget, prepare monthly financial statements, process reimbursements, invoices, and journal vouchers with the AMS, ensure accurate accounting is performed, maintain an organized electronic and physical record of finances.


Sprouts Box Coordinator (2)

Approximate time commitment: 5-10 hours per week

Qualities of the applicant: organized, responsible, timely. 

Position description: These board members manage the Sprouts Box project. Responsibilities include calculating the quantity of food to fill small and large Sprouts Box and communicating orders to the Distributors Coordinator.  The Coordinators also create a weekly newsletter for Sprouts Box subscribers which includes a description of the food included in the box and a recipe that uses some of these ingredients.  The Coordinators manage volunteers who assist with the packing and delivery of the box.

Community Eats Director (1)

Approximate time commitment: 12 hours per week

Qualities of the applicant: responsible, creative, comfortable working under pressure; familiar with vegan cooking; experience cooking in quantity an asset but not necessary; food safe certification

Position description: The Community Eats Director organizes each weekly Community Eats along with the help of one or two Community Eats Assistants. 

Community Eats Assistant (2)

Approximate time commitment: 5-10 hours per week

Qualities of the applicant: responsible, creative, comfortable working under pressure; familiar with vegan cooking; experience cooking in quantity an asset but not necessary; food safe certification an asset but not necessary upon entry into the position.

Position description: The Community Eats assistant work closely with the Community Eats Coordinator managers to ensure that all duties are fulfilled.  The Community Eats assistant is in charge of every second Community Eats.  This involves: planning a menu according to the food received, leading a cooking shift the day before the event while overseeing volunteers, and ensuring smooth proceedings the day of the event.

Seedlings Kitchen Manager (1)

Approximate time commitment: 10-15 hours a week

Qualities of the applicant: Passionate about cooking with locally grown organic food, creative, excellent organizational skills, comfortable problem-solving, food safe certified and asset but not necessary.

Position description: This board member manages the Seedlings Kitchen. Responsibilities include ordering produce/goods and monitoring weekly inventory. Kitchen manager works in collaboration with Seedlings Cafe manager to ensure that all appliances are maintained and cleaned, and also does laundry and recycling. Is responsible for creating Seedlings recipes and training seedlings volunteers. Upholds all Foodsafe requirements in the kitchen and cafe and ensures that space is beautiful and well kept.

Seedlings Operations Manager (1)

Approximate time commitment: 15 hours per week

Qualities of applicant: Excellent leadership and communication skills, ability to problem-solve, organizational skills, good interpersonal skills, willingness to work closely with Vice President, graduate students preferred.

Position Description: This position focuses on Seedlings. The Operations Manager is expected to work with the Kitchen Coordinator to maintain inventory. Responsible for maintaining café appliances and equipment as well as physical and aesthetic aspects of the space. Maintain and facilitate communication between the GSS, volunteers, board members, and the public. Trouble-shoot problems/technical issues as they arise such as broken appliances, warm fridges, flooding etc. Work with the Kitchen Coordinator to ensure all FOODSAFE requirements are maintained. Deal with laundry and recycling. Thoroughly train board members (and volunteers as necessary.) Must have strong interpersonal communication and organizational skills.

Volunteer Coordinator (2)

Approximate time commitment: 10 hours per week

Qualities of the applicant: Organized, sociable, outgoing, good communication skills.

Position description: The volunteer coordinator recruits and interviews all volunteers for Sprouts at the beginning of the term.  After the initial volunteer recruitment drive, the volunteer coordinator is in charge of all store volunteers.  This involves training volunteers, schedules shifts, keeping records of volunteers’ contact information and schedules.  Throughout the term, the volunteer communicates with the volunteers to update them of any changes in store duties.  The volunteer coordinators are also in charge of organization volunteer socials.

 

IT/Social media Manager

Approximate time commitment: 10-15 hours per week 

Qualities of the applicant: Committed, reliable, organized. Experience in website management, social media, such as XHTML, Drupal, PHP, Wordpress, and various social media platforms.

Position Description: The IT Manager acts as the go-to for technical issues and website maintenance, including management of the UBC Sprouts gmail group. The IT manager works closely with other board members in promotional tasks, assisting with social media account access.

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