POSITIONS AVAILABLE FOR 2019-20

  • Open until March 24th 11:59 pm

  • Interviews between March 14th - 24th

  • Elections at SAGM - March 26th at 5:30 PM @ Seedlings

Please keep in mind that in addition to their position, all board members are expected to...

- Be FoodSafe certified within one month of being elected (Sprouts will reimburse up to $50).

- Commit to ~4 board hours per week at either Seedlings or Sprouts

- Attend a weekly board meeting (1 hour)

POSITION DESCRIPTIONS

PRODUCTS COORDINATOR (1)

Approximate time commitment: 10 hours per week

Qualities of the applicant: Organized, proactive communication skills, transparent work ethic, collaborative, does not shy away from challenges, strong desire to play a role in the day to day success of Sprouts, and knowledgeable about Sprouts vision and purchasing policy.

Position description: The Products Coordinator organizes orders to our distributors for all relevant initiatives. As such, the Products Coordinator must ensure effective communication with appropriate board members at all times. The Products Coordinator also manages the Bulk Buying Club, facilitating all orders, payments, and delivery. The Products Coordinator also facilitates orders by organizing invoices and ensuring accurate delivery. Responsible for all products related avenues for Sprouts, the Products Coordinator must be able to troubleshoot and solve problems as they arise when it comes to facilitating orders. Lastly, the Products Coordinator must work closely with appropriate board members to ensure all purchasing decisions are made in accordance with Sprouts' Purchasing Policy.

SEEDLINGS CAFE MANAGER (1)

Approximate time commitment: 10-15 hours per week

Qualities of Applicant: Cafe savvy, knowledge of purchasing policy and general Seedlings operations, ability to communicate with Products Coordinator and different specialty beverage providers (kombucha, tea, coffee), organized and creative in the kitchen.

Position Description: Responsible for planning menu and ordering ingredients/coffee/tea, keeping shelves and supplies well-stocked, labelled and sorted, improving recipes and kitchen layout to ease food preparation, ensuring Food Safety, maintaining good relations with suppliers, and working alongside the operations manager keep the café up to snuff. Training and exchanging feedback with board members and volunteers is also expected. Great position for those who have a passion for food and coffee and a lot of daytime availability. There is also the opportunity to improve the seating space and services in keeping with GSS approval.

SEEDLINGS OPERATIONS (1)

Approximate time commitment: 10 hours per week

Qualities of applicant: Excellent leadership and communication skills, ability to problem-solve, organizational skills, good interpersonal skills, willingness to work closely with Vice President and Seedlings Cafe Kitchen Manager, graduate student association preferred but not required.

Position Description: This position focuses on Seedlings and grant writing. The Operations Manager responsible for maintaining café appliances and equipment as well as physical and aesthetic aspects of the space. Maintain and facilitate communication between the GSS through regular meetings, volunteers, board members, and the public. Troubleshoot problems/technical issues as they arise such as broken appliances, warm fridges, flooding etc. Work with the Kitchen Manager to ensure all Foodsafe requirements are maintained. Help to thoroughly train board members (and volunteers as necessary). Should have a strong understanding of the rental agreements and its rules. Grant writing for Sprouts as a whole is an additional task you will take on as needed, in communication with the Treasurers.

SPROUTS KITCHEN MANAGER (1)

Approximate time commitment: 10-15 hours per week

Qualities of the applicant: Passionate and creative about cooking with local organic ingredients; familiar with vegan and vegetarian cooking/baking, gluten/wheat free baking; engaging volunteer manager; experience cooking in quantity an asset but not necessary; Food Safe certified an asset but not necessary upon entry into the position.

Position description: The kitchen managers work closely together to ensure that all kitchen duties in Sprouts Cafe are fulfilled. They plan the menu to comply with Sprouts’ purchasing policy, order food and beverages (tea, coffee, kombucha), do a cost analysis for each menu item, oversee kitchen volunteers, and ensure that the kitchen operates on a Food Safe standard. In addition to Cafe duties, kitchen managers also handle all catering orders for Sprouts. Each kitchen manager is in charge of a weekly cooking and baking shift where kitchen prep and catering orders are completed. How administrative duties (such as ordering food and responding to catering orders) are divided is up to the discretion of each team of kitchen managers.

SPROUTS OPERATIONS COORDINATOR (1)

Approximate time commitment: 5-10 hours per week

Qualities of the applicant: organized, crafty, interest or affinity for (very simple) design, good communication skills, knowledge of Sprouts’ vision and purchasing policy, familiar with use of cash register, “handy-person” skills a bonus

Position description: Two store coordinators work together to ensuring the cleanliness and aesthetic of Sprouts storefront/cafe space, the operations of the space, as well as the grocery item selection in accordance with our purchasing policy. The store coordinators set prices and keep store labels updated, maintain and upgrade store/cafe appliances and equipment, maintain active store inventory, work with Volunteer Coordinator to train volunteers in store procedures, communicate with Distributor’s Coordinator and Treasurer to maintain stock of produce, groceries, snacks, and bulk foods in store, communicate with Kitchen Manager to make labels and menus for cafe items, and attend all meetings of the board. The store coordinators are also the point of contact for when equipment requires repair.

VOLUNTEER COORDINATORS (2)

One elected for 1 term and one for 2 terms

Approximate time commitment: 5-15 hours per week- busiest at beginning of each semester, slower towards middle and end

Qualities of the applicant: Organized, sociable, outgoing, good communication skills.

Position description: The volunteer coordinator advertises and recruits all volunteers for Sprouts at the beginning of each term. After the initial volunteer recruitment drive, the volunteer coordinator is in charge of all volunteers. This involves scheduling volunteer training and shifts, as well as keeping records of volunteers’ contact information and schedules. Throughout the term, the volunteer coordinator communicates with the volunteers to update them of any changes in schedules or duties. The volunteer coordinator works closely with the workshops coordinator to organize several events per semester (For example - scheduling workshop speakers, supervising workshops and brainstorming ideas as a team. Previous workshops include: Vegan cheese making, DIY zero waste household products, vegan ice cream making, sourdough bread making)

SPROUTS BOX COORDINATORS (2)

One elected for 1 term and one for 2 terms

Approximate time commitment: 5-10 hours per week, with full availability on designated pick up day.

Qualities of the applicant: organized, responsible, timely.

Position description: These board members manage the Sprouts Box project. Responsibilities include promoting and soliciting interested applicants, ordering upwards of $1,000 of BC grown produce each week, calculating the quantity of food to fill small and large boxes, and assembling around 60 Sprouts Boxes for weekly pick-up. The Coordinators also create a weekly email for Sprouts Box subscribers which includes a description of the food included in the box/where each item is from, and recipes that use some of these ingredients. The Coordinators also manage volunteers who help assemble the boxes and check in subscribers on days of pick up.

COMMUNITY EATS DIRECTOR (1)

Approximate time commitment: 5-10 hours per week

Qualities of the applicant: highly motivated and able to take a leadership role among a team of volunteers; disciplined and self-directing; passionate about food systems sustainability; not grossed out by a little bit of fungus ;) familiar with vegan cooking; experience cooking in quantity an asset but not necessary; able to improvise in the kitchen and make do with that you’ve got.

Position description: The Community Eats Director oversees the operations of UBC Sprouts’ Friday by-donation bring-your-own-container lunch service. This includes coordinating and maintaining relationships with donors, organizing the driver(s) for donation pick-ups, leading prep shifts and serving shifts, collecting donations, and training and leading a team of volunteers.

COMMUNITY EATS ASSISTANT (2)

Approximate time commitment: 5-10 hours per week

Qualities of the applicant: responsible, creative, comfortable working under pressure; familiar with vegan cooking; experience cooking in quantity an asset but not necessary; food safe certification an asset but not necessary upon entry into the position.

Position description: The Community Eats Assistants work closely with the Community Eats Director to ensure that all duties are fulfilled. The Community Eats Assistants should be prepared to take the leadership role in Community Eats when the Director is not present. This involves: planning a menu according to the food received, leading a cooking shift the day before the event while overseeing volunteers, and ensuring smooth proceedings the day of the event.

OUTREACH COORDINATOR (1)

Approximate time commitment: 10 hours per week

Qualities of the applicant: creative, reliable, organized, interest or affinity for (very simple) design.

Position description: The promotions and outreach coordinator is also in charge of promoting Sprouts through various means: designing advertisements to be used within the store and in the campus community, organizing tabling duties, communicating with external contacts in order to find opportunities for advertising Sprouts. Additionally, the candidate is to be in charge of Sprouts’ social media accounts (Facebook and Instagram), sending out weekly newsletters, creating posters and maintaining online presence. This position involves communicating with other board members and promoting their initiatives.